Important updates to how BWL tournaments work. Read the new rules for match scheduling, reminders, availability marking, and auto-forfeit.
BWL has upgraded to a fully automated tournament management system. Here's everything you need to know about how matches are scheduled, reminders work, and what happens if you miss a deadline.
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MATCH SCHEDULING
When a tournament schedule is generated, matches are automatically assigned dates and deadlines:
- Each player gets a maximum of 1-2 matches per day
- The system ensures rest days between matches when possible — no back-to-back days
- Every match has a scheduled date and a 24-hour deadline to complete it
- You will receive your complete fixture list via WhatsApp with your opponents' names and phone numbers
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WHATSAPP REMINDERS
You will receive automatic WhatsApp messages at key moments:
1. FIXTURE NOTIFICATION — When the schedule is created, you get a message listing all your matches with opponent names and phone numbers. Contact your opponent directly to coordinate.
2. 24-HOUR REMINDER — One day before your match deadline, you'll receive a reminder with a link to mark yourself as available.
3. OPPONENT READY — When your opponent marks themselves available, you'll get a WhatsApp message with their preferred time.
Make sure your WhatsApp number is up to date in your player profile. If you're not receiving messages, contact the admin.
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MARKING YOURSELF AVAILABLE
Before each match, you'll receive a link to mark yourself as available:
1. Tap the link in your WhatsApp message
2. Choose your preferred time (optional)
3. Tap "I'm Available"
4. Your opponent will be notified immediately
This helps both players coordinate without the admin having to message everyone manually.
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AUTO-FORFEIT RULES
This is the most important change. Please read carefully.
When a match deadline passes, the system automatically checks who marked themselves available:
- ONE PLAYER AVAILABLE, OTHER NOT — The player who did NOT mark available LOSES the match automatically. The available player wins 3-0 by walkover. Standings, ELO ratings, and brackets are updated instantly.
- NEITHER PLAYER AVAILABLE — The admin is notified and will decide the outcome. Both players may receive warnings.
- BOTH PLAYERS AVAILABLE — The match stays open. Play your match and the admin will enter the score.
There are no exceptions. If you don't mark yourself available before the deadline, you risk an automatic 3-0 loss.
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HOW TO AVOID A FORFEIT
1. Check your WhatsApp regularly for match reminders
2. Tap the availability link as soon as you receive it
3. Contact your opponent using the phone number provided
4. Play your match before the deadline
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PLAYER REGISTRATION
New players can now register at: bwlleague.com/register
Fill in your name, WhatsApp number, and position. The admin will review and approve your registration. You'll receive a WhatsApp confirmation when approved.
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QUESTIONS?
Contact the tournament admin if you have any questions about these new rules. Fair play and punctuality keep the league running smoothly for everyone.
Good luck!
— BWL Admin